PREPAREPM: Project Integration Management

Project Integration Processes
Process Project Phase Key Deliverables

Develop Project Charter Initiating Project Charter

Develop Preliminary Project Scope Statement Initiating Preliminary Project Scope Statement

Develop Project Management Plan Planning Project Management Plan

Direct and Manage Project Execution Execution Deliverables

Manage and Control Project Work Control Requested Changes

Integrated Change Control Control Approved Change Requests

Close Project Closure Final product

A project charter
- Formally authorizes the project.
- Gives the objectives and business case
- Identifies the Project Manager.
- Generic enough not to change often.
- Written by a Manager higher in authority than Project Manager.
- Includes name, description, deliverables
- A project does not start unless it has a Project charter.

During project execution the project team focuses on completing the tasks assigned. The Senior Management protects the project from changes and loss of resources. The Project Manager integrates all the pieces into the project as a whole.

The Inputs, Tools and Techniques, and Outputs of the Project Plan Development process are given in the table below.

Project Plan Development
Inputs Tools & Techniques Outputs

Other Planning outputs Project Planning Methodology Project Plan

Historical Information Stake holder skills and Knowledge

Organizational Policy Project Management Information System (PMIS)

Constraints Earned Value Management (EVM)

Assumptions

At the end of each phase of a project, a lessons learned document must be prepared. The lessons learned document defines what was done right, wrong etc. It is required to be completed in order for the project to be completed.

Project Management Information System (PMIS) is a system that keeps track of status of all the project tasks. It is used to track the status of the project. The exam does not focus on any specific system (for example Microsoft Project ).

Project Plan is developed by Project Manager with inputs from the team, stake holders and management. Project Plan development is iterative. A project plan is bought into, approved, realistic and formal.

A Project Plan includes -
- Project Charter
- Budget
- Schedule
- Resources
- Scope Statement
- WBS
- Responsibility charts/assignments
- Management Plans

Project baseline refers to the original version of the project plan.

Progressive Elaboration involves the process of taking a project from concept to detailed design.

Kick-off meeting happens after the planning phase and before the project execution. It is typically used to communicate responsibilities of key stake holders.

Change Control Board is formed to review change requests. It is used to approve or reject change requests. After the project scope has been baselined, each requested change must go through a change control review process.

Project Manager needs to be proactive in looking for deviations from project plan and then take timely corrective action. After that the Project Manager needs to evaluate the effectiveness of corrective action, and measure performance of corrective action, and then determine the need for further corrective action.

When a change request is received, the following steps must be taken (in this order) -
1. Evaluate (assess) the impact of change to the project
2. Create alternatives including cutting other tasks, crashing, fast-tracking etc.
3. Meet with management, sponsors etc.
4. Meet with the customer if necessary

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