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preparepm.com Tutorial - Project Integration Management
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The knowledge area of Project Integration Management consists of the following seven processes -
Project Integration Processes Process Project Phase Key Deliverables Develop Project Charter Initiating Project Charter Develop Project Management Plan Planning Project Management Plan Direct and Manage Project Execution Execution Deliverables Monitor and Control Project Work Monitoring and Control Change Requests Perform Integrated Change Control Monitoring and Control Change Requests status updates Close Project or Phase Closure Final product -
A project charter
- Formally authorizes the project.
- Gives the objectives and business case
- Identifies the Project Manager.
- Generic enough not to change often.
- Written by a Manager higher in authority than Project Manager.
- Includes name, description, deliverables
- A project does not start unless it has a Project charter.
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The Inputs, Tools and Techniques and Output of Develop Project Charter process are given below.
Develop Project Charter process Inputs Tools & Techniques Outputs Project Statement of work Expert judgment Project Charter Business case Contract Enterprise environmental factors Organizational process assets - During project execution the project team focuses on completing the tasks assigned. The Senior Management protects the project from changes and loss of resources. The Project Manager integrates all the pieces into the project as a whole.
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The Inputs, Tools and Techniques, and Outputs of the Develop Project Management Plan process are given in the
table below.
Develop Project Management Plan process Inputs Tools & Techniques Outputs Project charter Expert judgment Project Management Plan Outputs from planning processes Enterprise environmental factors Organizational process assets - At the end of each phase of a project, a lessons learned document must be prepared. The lessons learned document defines what was done right, wrong etc. It is required to be completed in order for the project to be completed.
- Project Management Information System (PMIS) is a system that keeps track of status of all the project tasks. It is used to track the status of the project. The exam does not focus on any specific system (for example Microsoft Project ).
- Project Management Plan is developed by Project Manager with inputs from the team, stakeholders and management. Project Management Plan development is iterative. A Project Management Plan is bought into, approved, realistic and formal.
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A Project Management Plan includes -
- Project Charter
- Budget
- Schedule
- Resources
- Scope Statement
- WBS
- Responsibility charts/assignments
- Management Plans
- A Project Management Plan consolidates other management plans. These are:
- Scope management plan
- Requirement management plan
- Schedule management plan
- Cost management plan
- Quality management plan
- Process improvement plan
- Human resource plan
- Communication management plan
- Risk management plan
- Procurement management plan
The Project Management Plan also includes project baselines. These are:
- Schedule baseline
- Cost performance baseline and
- Scope baseline
- Project baseline refers to the original version of the project management plan. Once the project management plan is baselined, it may only be changed by raising a change request.
- Progressive Elaboration involves the process of taking a project from concept to detailed design.
- Kick-off meeting happens after the planning phase and before the project execution. It is typically used to communicate responsibilities of key stakeholders.
- Direct and Manage Project Execution process includes performing the work defined in the PMP to achieve project goals. The Input, Tools and Techniques and Outputs of this process are given below.
Direct and Manage Project Execution process Inputs Tools & Techniques Outputs Project management plan Expert judgment Deliverables Approved change requests Project management information system Work performance information Enterprise Environmental factors Change requests Organizational process assets Project management plan updates Project document updates - Monitor and Control project work process includes tracking and reviewing the progress of the project. The Input, Tools and Techniques and Outputs of this process are given below.
Monitor and Control project work process Inputs Tools & Techniques Outputs Project management plan Expert judgment Change requests Performance reports Project management plan updates Enterprise environmental factors Project document updates Organizational process assets - The change requests that get generated are evaluated as part of the Perform Integrated Change Control process. The change requests on the project deliverables and project artifacts are managed in this process. The Input, Tools and Techniques and Outputs of this process are given below.
Perform Integrated Change Control process Inputs Tools & Techniques Outputs Project management plan Expert judgment Change request status updates Work performance information Change control meetings Project management plan updates Change requests Project document updates Enterprise environmental factors Organizational process assets - Change Control Board is formed to review change requests. It is used to approve or reject change requests. After the project scope has been baselined, each requested change must go through a change control review process.
- Project Manager needs to be proactive in looking for deviations from project plan and then take timely corrective action. After that the Project Manager needs to evaluate the effectiveness of corrective action, and measure performance of corrective action, and then determine the need for further corrective action.
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When a change request is received, the following steps must be taken (in this order) -
- Evaluate (assess) the impact of change to the project
- Create alternatives including cutting other tasks, crashing, fast-tracking etc.
- Meet with management, sponsors etc.
- Meet with the customer if necessary
- The Close Project or Phase is the process of formal completion of all project related activities. The Input, Tools and Techniques and Outputs of this process are given below.
Close Project or Phase Inputs Tools & Techniques Outputs Project management plan Expert judgment Final product, service or result transition Accepted deliverables Organizational process assets updates Organizational process assets - At the end of each phase of a project, a lessons learned document must be prepared. The lessons learned document defines what was done right, wrong etc. It is required to be completed in order for the project to be completed.
Questions on Project Integration Management fundamentals are available in Questions by Topic.